1. Introduction
Mindrops (“we,” “us,” or “our”) operates the VRV Invoice Management mobile application (the “App”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the App.
By downloading, accessing, or using the App, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree, please do not use the App.
2. Information We Collect
We may collect the following types of information:
- Account and authentication information: mobile phone number, one-time password (OTP) verification details, authentication tokens, user ID, name, email address (if provided), role, and company assignment.
- Invoice and business data: invoice documents, images, PDF files, and related metadata such as vendor name, invoice number, dates, amounts, and other fields extracted or entered by you.
- Device and usage information: basic device information necessary to operate the App, maintain security, and improve performance.
- Local storage data: session tokens and user preferences stored on your device to keep you signed in and support App functionality.
3. How We Use Your Information
We use the information we collect to:
- Authenticate users through OTP-based login.
- Provide invoice upload, processing, review, and management features.
- Store, organize, and display invoice records associated with your account.
- Enforce role-based access and company-level permissions.
- Maintain App security, prevent fraud, and troubleshoot technical issues.
- Improve App functionality, reliability, and user experience.
- Respond to support requests and communicate important service updates.
4. App Permissions
The App may request the following permissions to function properly:
- Internet access: to communicate with our servers and sync invoice data.
- Camera: to capture invoice images directly within the App.
- Storage / file access: to select, upload, download, and view invoice files through the system file picker or for legacy Android versions.
You can manage or revoke certain permissions through your device settings. Some features may not work if required permissions are disabled.
6. Data Retention
We retain personal and invoice-related information for as long as necessary to provide the App, fulfill the purposes described in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. When information is no longer required, we take reasonable steps to delete or anonymize it.
7. Data Security
We implement reasonable administrative, technical, and organizational measures designed to protect your information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
8. Your Rights and Choices
Depending on applicable law, you may have the right to:
- Access, update, or correct your personal information.
- Request deletion of your account or certain personal data.
- Withdraw consent where processing is based on consent.
- Object to or restrict certain processing activities.
To exercise these rights, please contact us using the details below. We may need to verify your identity before responding to your request.
9. Children’s Privacy
The App is intended for business use and is not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can take appropriate action.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we do, we will revise the “Effective date” at the top of this page. Continued use of the App after changes become effective constitutes acceptance of the updated Privacy Policy.
11. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact Mindrops: